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Parents Meeting, Wednesday February 20

posted Feb 12, 2013, 4:48 PM by Unknown user   [ updated Feb 23, 2013, 11:06 AM ]
The parents meeting for the 2013 spring track season will be held at 6:30 p.m. on Wednesday February 20th in the West Commons at CHS.
  1. Team fees $40 (or $75 per family) 
  2. We will have clothing sales.
  3. Volunteer signups - people have requested to see the volunteer needs before the meeting to check their calendar. If you have a specific time you want, please feel free to email back and tell us which slot you are signing up for.
Volunteer Needs List

# neededEventDate Day of Week


4Mason Dual Meet4/9/2013 TuesdayConcessions4:00pm until 8:00pm

4Middle School Relays4/11/2013 Thursday 4:00pmuntil8:00pm

2Elk Relays - Hospitality4/12/2013 FridaySetup2:30pm until 4:00pm

2-3Elk Relays - Hospitality4/12/2013 FridayServe dinner/cleanup5:30pm until 7:00pm

4Elk Relays - Concessions4/12/2013 FridayConcessions4:00pm until 7:00pm

4Elk Relays - Concessions4/12/2013 FridayConcessions7:00pm until 10:00pm

4Metro JV4/16/2013 Tuesday 4:00pm until close

4Somerlot Field Classic4/24/2013 WednesdayConcessions4:00pm until close (7 or 8 pm)

4JV Open Meet4/30/2013 TuesdayConcessions4:30pm until 8:30pm

4Warrior Elk5/7/2013 TuesdayConcessions4:30pm until 8:30pm


1Update for next year.   (Senior parent volunteer for this year)

1 or 2Write newspaper articles & update ListServe

4-5Coordinate Trivia Night Donations -(fall of 2013)

people can organize the solicitation collection of raffle & silent auction prizes. 

Somerlot will do all planning of the event (workers, t-shirts, facility) and provide mailing materials

3-4 Senior Night 

help type bios

pick up flowers

setup for reception

girls team make poster


Setup Tables and Chairs

Purchase Supplies, as needed

Organize Food as it arrives

Drink Table  - fill water and mix lemonage


Elk Relays - Hospitality4/12/2013 Friday

Potato Salad  (for 12)

Potato Salad (for 12)

Potato Salad (for 12)

Fruit Salad (for 12)

Fruit Salad  (for 12)

Fruit Salad (for 12)

Pulled Pork - 5 lbs

Pulled Pork - 5 lbs

Hamburger Buns (48)

Hamburger Buns (48)

Hamburger Buns (48)

Hamburger Buns (48)

2 dozen muffins 

Hot Drink Cups

100- with lids (GFS)

100 paper/foam plates

Sturdy with sections

100 breakfast size foam plates (for bagels etc.)

100 Ziploc sandwich bags

Case of Water (24bottles)

Case of Water (24 bottles)

Case of Water (24bottles) 

Case (24) Regular Pepsi 

Case (24) Diet Pepsi    

Coffee (11-13 oz. can)